Full Company Secretary Service

It usually takes 3 to 5 days to complete the initial set up of the service, subject to our compliance requirements being met.

Yes. You do not need to have formed your company through 1st Formations to purchase this service.

Your appointed account manager will be available, by phone or by email, Monday to Friday between 9am and 5pm (excluding public holidays).

In our experience, our customers do not want the administrative burden of keeping a copy of their statutory company registers; therefore we will store your registers for you at our offices. Your registers are available on request.

We will maintain your company's register of directors, register of secretaries, register of People with Significant Control, register of charges as well as your statutory register of members, as required by the Companies Act 2006.

Where possible, we can also provide a register of transfers, register of allotments and register of directors' usual residential address, on request.

We can carry out the common administrative changes many companies require throughout their life. This includes:

• Change of Registered Office address
• Change of Accounting Reference Date
• Approval of annual accounts
• Change of company name
• Appointment of director
• Resignation of director
• Transfer of shares
• Issue of shares
• Add or remove a guarantor (for companies limited by guarantee)
• Acquisition by the company of its own shares for no consideration
• People with Significant Control filings
• Change of director or secretary details
• Notification or change to a Single Alternative Inspection Location (SAIL)
• Director resolution to add, remove, or change the details of an individual on the company’s bank mandate
• Basic director approval to enter into an agreement
• Basic interim or final dividend approval
• Dormant company accounts
• Consolidation of share certificates
• Authorising or de-authorising an individual to act as a signatory
• Replace lost share certificates (including indemnity form)
• Filing of additional confirmation statement to update SIC codes, statement of capital and/or shareholder list

As part of this service we will carry out up to fifteen company secretarial changes to your company per year. This only applies to the company that the Full Company Secretary Service has been purchased for.

This service is available to all private companies limited by shares and guarantee. Unfortunately, it is not available to limited liability partnerships or PLCs.

Yes. If you have already prepared supporting documentation for a company change that is within the scope of this service, and you would like us to make the filing at Companies House, this will count as one of your ten annual company changes.

If your company is dormant, you can request our dormant company service from your account manager. We will provide you with a letter notifying HMRC that your company is dormant for Corporation Tax purposes. We will also prepare and file your dormant company accounts at Companies House.

To allow us to prepare your dormant accounts we will send you a brief questionnaire to complete. Once we have received this information, we will file your accounts and inform you once they have been accepted.

If you are unsure how this process works, don't worry—your account manager can explain everything in detail to ensure you avoid any late filing fees from Companies House.

Yes. We offer a comprehensive range of company secretarial services, including the creation of multiple share classes, subdivision of shares, reduction of share capital, and more. Additional fees apply to this work, which will be confirmed with you before the work is undertaken.

We will email you a questionnaire prior to your Confirmation Statement's filing date. Once this questionnaire has been completed, we will prepare and file your confirmation statement as appropriate. The Companies House filing fee is included within the price of this service.

No. We do not sign any documentation on behalf of a company.

We will carry out identity verification checks on all beneficial owners and the named customer associated with the company.

Each month you will receive a solicitor-written guidance note covering a range of topics that you will need to be aware of when running a company. The guidance notes will address a range of topics from legal duties (such as directors' duties) to practical processes (including declaring dividends and authorising bank mandates).